CRM, Microsoft Office, Office Management, Administrative Skills, Microsoft Outlook
A leading solutions provider in information technology based in Dubai
Responsible for the daily office procedures and ensure that the administrative activities run smoothly on a daily and long-term basis.
Act as the point of contact for all employees, providing administrative support and managing their queries.
Organize company records, manage office stock, prepare regular reports (e.g. petty cash)
Manage office supplies stock and place.
Maintain and update company databases.
Organize a filing system for important and confidential company documents.
Answer queries by employees and clients.
Update office policies as needed.
Maintain a company calendar and schedule appointments.
Book meeting rooms as required.
Responsible for managing the trips of MD abroad.
Arrange travel and accommodations.
Distribute and store correspondence (e.g. letters, emails and packages)
Rebranding presentations via Power Point Presentation.
Schedule in-house and external events.
Prepare quotations for Sales team.
Negotiate pricing of supplier and check with the market price.
Assist the sales team with entity registrations.
Responsible for shipping and logistics both import and export.
Initiate the onboarding of the newly hired employee.
Handle the petty cash report.
Take calls and address it to the concerned party if necessary.
The ideal candidate needs to have a working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)
Female candidates can only apply.
Ability to speak in English and Filipino.
Proven work experience ideally more than 3 years of being an Administrative Officer, Administrator or similar role.
Solid knowledge of office procedures.
Excellent written and verbal communication skills.
Strong organization skills with a problem-solving attitude.
Attention to detail.
‘Whatever it takes’ attitude and motivation to do whatever necessary to assist all departments in the office.
Available to join immediately.
Microsoft office and intermediate computer knowledge.
Contribute to team effort by accomplishing related results as needed.
Bachelor's Degree holder in Administrative course or similar.